Grant Guidelines

Who should apply for a grant?

Grant applications are welcome from any faculty or staff member within the Barrington School District. Collaboration across classrooms, grades, and schools is highly encouraged. Over the past years, BEF has funded grants totaling over $1,000,000 for innovative educational programs.

What types of projects are funded?

BEF looks to award grants for projects that:

  • Are not funded through the School Department budget
  • Employ innovative methods or techniques to inform and educate
  • Show the most promise of significantly enhancing the educational process
  • Have a direct and immediate impact on the largest number of students
  • Yield materials or processes that will benefit future students

What types of projects are typically not funded?

BEF grants are not intended to replace or relieve the responsibility for public funding of public education nor are they intended to provide supplemental funding for normal budget growth and maintenance. Grants are typically not provided for:

  • Compensation shortfalls
  • Capital improvements
  • Professional development
  • Equipment purchases that are not part of a specific project
  • Ongoing maintenance of existing curriculum programs, whether or not those programs were originally funded by a BEF grant

How are proposals evaluated?

The Allocations Committee consists of 8-10 BEF Board Members. The committee reviews and evaluates applications closely based on the criteria outlined below. (See Rubric for more detailed information.) The committee then makes recommendations to the Board, and the Board as a whole determines which projects will be awarded funds.

Grant applications should clearly describe the proposed project, with particular emphasis on:

  • Evidence of innovation, creativity, and excellence
  • Objectives and goals that reflect BEF’s mission and vision.
  • Size of the student population that will benefit from the project
  • Expected results and their measurability
  • Implementation plan that maximizes the potential of the grant

What is the grant application and award process?

1)   Solicit Endorsement. Review your proposal with the school Principal for general feedback. Discuss the proposal with colleagues (including department heads) as well as the district Director of Technology or the Director of Curriculum as applicable, and solicit their ideas and support.

2)   Collaborate.  Consult with grant recipients from past years. Ask them to review your proposal or to share key elements they felt made their grant request successful.

3)   Apply.  Complete the grant application, which can be downloaded from the BEF website or from Aspen. (Hard copies are available upon request only.)  Submit your application online by Wednesday, January 18, 2017 to barredfdn@gmail.com.

4)    Notify your principal.  Email your completed application, along with a blank copy of the Principal’s Comment Form, to your principal by Wednesday, January 18, 2017. Your principal will in turn forward the completed Comment Form to BEF by Friday, January 20, 2017.

5.) Present your grant request to the Allocations Committee. This is your chance to help us better understand your project and it’s impact on students in the Barrington Public Schools. (We will contact you to schedule a meeting, once we have reviewed your application.)

All applicants will be notified of funding decisions in writing by March 21, 2017.

Once funded, all purchased materials or programs become the property of the Barrington Public Schools.

Click here to download a copy of the Grant Guidelines.